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In reply to the discussion: Engineer Warned of 'Major Structural Damage' at Florida Condo Complex [View all]sop
(10,167 posts)(From my experience as an association officer) All unit owners periodically elect their condo association board officers: President, Vice President, Treasurer, Secretary, etc. One or all of these officers would be required to keep records of all the association business.
Unit owners are all encouraged to attend board meetings. When important business is to be discussed, decided and voted on, most unit owners will show up. Following each meeting, a summary of all business discussed and decisions made would be sent to every unit owner.
Associations also hire professional off-site condo management companies. These companies handle all the day-to-day operations, like janitorial services, groundskeeping, insurance, routine maintenance, minor and major repairs, hiring security guards and other staff.
The management company also collects monthly association fees and assessments from unit owners, oversees bank accounts and issues payments to all providers. Often a representative of the management company will attend important board meetings. I imagine the management company has records of everything involving the 2018 structural engineering study and every decision made since then.