Trump attorneys haven't found classified document former president referred to on tape

[BumRushDaShow]

47. "Not sure that applies."

(I will apologize in advance for dumping all this below here but we have to understand how things are supposed to work, by law, which is why there are investigations associated with the records that 45 retained and reluctantly or didn't return)

"Document" disposition is the purview of NARA. NARA is the government agency that manages and stores "government records", and records including paper documents or electronic ones like emails (as well as other government-generated media like films or images, etc) are "records" based on how an agency defines such, and how long they are stored (before destruction) OR if they are permanently retained. The agency doesn't keep stuff at their facilities but will transfer them to NARA on a periodic basis, where they are stored in warehouses.

Who created a government document is irrelevant. It is a "government record".

In my agency, we had to take damn "Records Management" training every frigging year.

If people only knew how complex and convoluted the federal government is (behind the scenes), they would do this -

What is the National Archives and Records Administration?

The National Archives and Records Administration (NARA) is the nation's record keeper. Of all documents and materials created in the course of business conducted by the United States federal government, only 1%-3% are so important for legal or historical reasons that they are kept by us forever.

Those valuable records are preserved and are available to you, whether you want to see if they contain clues about your family’s history, need to prove a veteran’s military service, or are researching a historical topic that interests you. Learn more

https://www.archives.gov/about

The "1% - 3% kept "forever" (for historic purposes) are usually those generated by the POTUS (and some others depending on the records schedule).

Every department/agency (including DOD) has a "Records Management" schedule that describes the types of records that need to be maintained and retained (for an assigned amount of time). The Federal Records schedules can be checked out here - https://www.archives.gov/records-mgmt/rcs/schedules/index.html

(DOD's schedules are here - https://www.archives.gov/records-mgmt/rcs/schedules/index.html?dir=/departments/department-of-defense as a direct example and when it comes to things that are Classified, they have a whole other system of tracking and retention that itself is usually "classified" )

So for the "Executive Office of the President", the schedules of what needs to be preserved and stored is here - https://www.archives.gov/records-mgmt/rcs/schedules/index.html?dir=/executive-office-of-the-president

Within that, there is an "Office of Administration Records" that has a schedule defined as this (in part) - PDF - https://www.archives.gov/records-mgmt/rcs/schedules/executive-office-of-the-president/rg-0429/nc1-429-79-02_sf115.pdf

EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF ADMINISTRATION

The Office of Administration was established within the
Executive Office of the President by Reorganization Plan No.
1 of 1977 (42 FR 5601). The Office was activated, effective
December 4, 1977, by Executive Order 12028 of December 12,
1977 (42 FR 62895).

The Office of Administration, headed by the Director,
provides administrative support services to all units within
the Executive Office of the President, including those
services which are in direct support of the President. The
services provided by the Office of Administration include
information, personnel, and financial management; data
processing; library services; records management, and
general office operations, such as mail, messenger,
printing, procurement, and supply services.

Records Common to All Offices

1. Office Reference Material.
The Office reference material consists of extra copies of
record materials retained solely for convenience of
reference; information and reference copies of
correspondence and other papers on which no action is
necessary; preliminary drafts of letters, memoranda,
reports, studies, preliminary worksheets and informal notes
that do not add significant data or substance in the final
steps of the preparation of an official record; shorthand
notes, including stenographic notebooks and stenotype tapes,
that have been transcribed; abstracts of correspondence,
route slips and letters of transmittal that do not contain
significant information; stocks of publications and
processed documents maintained for distribution purposes;
catalogues, trade journals, and other publications or
printed material received from other Government agencies,
commercial firms, or private institutions, which require no
action or supplement the official record.

TEMPORARY. Cut-off every 2 years.

Destroy on site when 2 years old or when no
longer needed, whichever is sooner.

2. Personal Papers.
Papers of a private or nonofficial character which pertain
only to an individual's personal affairs that are kept in
the office of an OA employee will be clearly designated by
him as nonofficial and will at all times be filed separately
from the official records of his office. In cases where
matters requiring the transaction of official business are
received in private personal correspondence, the portions of
such correspondence be extracted and made
that pertain to official business a part of the official files.

TEMPORARY. Dispose when no longer needed.

(snip)

In my agency, one of the admin staff would go around quarterly and gather these types of documents (based on our records schedule), would sort them into boxes, and then the box would be labeled and would be driven over to the Philly area NARA warehouse. The boxes looked something like this -



and they were taken here -





I.e., "DOJ" has NOTHING to do with "records". But if someone fucks around with them and NARA has exhausted its own procedures for document handling and disposition, then DOJ can step in to "take care of the problem" (through legal actions that we are watching them doing right now).